What is ProjectWise

Managing projects in architecture, engineering, and construction (AEC) can be — to say the least — challenging. Keeping track of documents, keeping the entire team on the same page and making sure everything is done on time can be a headache. 

That’s where ProjectWise comes in. 

ProjectWise is a project management software designed to make these tasks easier. And if you’re looking for experts to help you get started, Archway Systems is here for you.

We specialize in reselling and consulting on ProjectWise, making sure it works perfectly for your needs.

In the AEC industry, digital transformation is not just a trend; it’s a necessity. Projects are becoming more complex, involving multiple stakeholders across different locations. Traditional project management methods can’t keep up with the fast pace and high demands. ProjectWise answers these demands by simplifying collaboration, enhancing communication, and giving everyone access to the latest information.

So what exactly is ProjectWise?

Designed for the unique demands of the AEC industry, ProjectWise enhances project collaboration and control by providing a centralized platform for all project documents and communications. This comprehensive solution enables teams to work together in real-time, regardless of location, keeping everyone on the same page. With features like version control, advanced workflow management, and secure data sharing, ProjectWise not only improves productivity but also mitigates risks associated with miscommunication and data loss, making it a critical tool for any large-scale project.

ProjectWise is a project management software designed to make these tasks easier. And if you’re looking for experts to help you get started, Archway Systems is here for you. We specialize in reselling and consulting on ProjectWise, making sure it works perfectly for your needs.


Over the years, ProjectWise has evolved significantly. It started as a simple document management system and has grown into a robust project collaboration platform. Today, it supports various aspects of project management, from design coordination and data sharing to workflow automation and mobile access. This continuous evolution ensures that ProjectWise remains relevant and effective in addressing the ever-changing needs of the industry.

Core Benefits Of ProjectWise


Implementing a powerful project management tool like ProjectWise can revolutionize how your team works together, manages information, and completes projects. The benefits of using ProjectWise extend far beyond just keeping your documents organized. It can fundamentally change the efficiency, communication, and overall success of your projects. Here’s a deeper look at the core benefits you can expect when using ProjectWise.

Better Teamwork and Communication

One of the biggest benefits of ProjectWise is how it enhances teamwork. With ProjectWise, everyone on the team can access the latest project information from anywhere. This means fewer misunderstandings and better coordination. For instance, if an engineer makes a change to a design, that change is immediately available to the rest of the team. This real-time updating prevents errors and ensures that everyone is working with the most current information.

ProjectWise’s communication tools go beyond just sharing files. Team members can leave comments, assign tasks, and set reminders within the platform, keeping all communication centralized and related to the specific project tasks. This reduces the reliance on emails and external messaging apps, which can fragment information and lead to important details being overlooked.

Imagine this scenario. An immediate, unexpected issue arises on-site. With ProjectWise, the on-site team can instantly share photos and details of the issue with the rest of the team. Architects and engineers back in the office can review the information in real-time, provide immediate feedback, and suggest solutions. This level of instant communication ensures that problems are addressed swiftly, keeping the project on track.

See, Control and Report Your Project Easily

ProjectWise gives you a clear view of your project at all times. You can see who’s working on what, track progress, and make adjustments as needed. This level of visibility helps you stay on top of everything and keep your project on track. Imagine having a dashboard that shows the status of every aspect of your project in real-time. You can quickly identify any bottlenecks and address them before they become major issues.

ProjectWise’s control features extend to detailed reporting and analytics. You can generate reports on project progress, resource utilization, and other key metrics with just a few clicks. These reports help project managers make informed decisions based on real data, rather than guesswork. Moreover, ProjectWise’s version control feature ensures that every document and piece of information is tracked. You can see who made changes, when they were made, and revert to previous versions if needed. This comprehensive control reduces the risk of errors and strengthens accountability, as everyone’s contributions are recorded and can be reviewed.

Work Faster and Smarter, Saving Time and Money

Efficiency is key in any project. ProjectWise helps you streamline your workflows, automate routine tasks, and reduce the time spent on manual processes. This means you can focus more on the important work and get things done faster. For example, instead of manually emailing documents to team members, ProjectWise allows you to set up automated workflows that ensure the right people get the right information at the right time.

Automation within ProjectWise extends to various aspects of project management. You can automate approval processes, making sure that documents and designs are reviewed and approved quickly without manual follow-ups. Automated notifications keep everyone informed of changes and updates, reducing the risk of missed communications.

ProjectWise can automatically update schedules based on task completion, notify team members of upcoming deadlines, and highlight any potential delays. This proactive management helps keep the project on schedule and allows team members to focus on their core tasks rather than administrative duties.

Think about the time saved by not having to manually track project milestones and deadlines!

Keep Your Data Safe and Easy to Share

Security is crucial, especially when dealing with sensitive project information. ProjectWise offers robust data management and sharing capabilities, keeping your data safe and accessible only to those who need it. Plus, it makes sharing information with your team a breeze. You can control who has access to what information, keeping confidential data protected while still being available to those who need it.

ProjectWise uses advanced security measures to protect your data. This includes encryption, secure user authentication, and detailed access controls. You can assign different levels of access to team members based on their roles, ensuring that sensitive information is only accessible to authorized personnel. In addition to security, ProjectWise makes data sharing simple and efficient. You can share documents and information with external stakeholders, such as clients or subcontractors, without compromising security. For instance, you can create secure links to specific documents that can be accessed by external parties, allowing them to review and provide feedback without giving them full access to your project data.

Key Features Of ProjectWise

Centralized Document Management

With ProjectWise, all your project documents are stored in one place. This means no more hunting for files or dealing with outdated versions. Everyone has access to the most current information, making collaboration easier. For example, all versions of a design document are kept in one location, and you can easily see the history of changes, ensuring you always have access to the latest version.

This centralized system not only keeps things organized but also enhances security. Documents are stored with version control, so you can track changes and maintain an audit trail. This is especially useful in staying in compliance with industry standards and regulations. By having all documents in one place, teams can work more efficiently, knowing they are always accessing the most accurate and up-to-date information.

Real Time Collaboration Tools

ProjectWise allows team members to work together in real time. Whether you’re in the office or on-site, you can make changes, share updates, and collaborate seamlessly. This helps keep the project moving forward without delays. For instance, architects and engineers can work on the same 3D model simultaneously, seeing each other’s changes in real time and discussing them instantly.

These real-time collaboration tools are designed to bridge the gap between different team locations, reducing the need for lengthy meetings and back-and-forth emails. Instant updates and notifications keep everyone on the same page, ensuring that decisions are made quickly and efficiently. This capability is particularly valuable for large projects where timely communication and coordination are critical to meeting deadlines.

Integration With Other Software

ProjectWise works well with other Bentley software like MicroStation, as well as third-party applications. This integration ensures that all your tools work together smoothly, making your workflows more efficient. For example, you can integrate ProjectWise with AutoCAD or Revit, allowing for seamless data transfer and reducing the risk of errors when moving data between different software.

By integrating with various software tools, ProjectWise eliminates the silos of information that can slow down projects. Data flows smoothly between platforms, enabling better decision-making and streamlined processes. This interoperability not only saves time but also reduces the potential for errors, ensuring that all project data is accurate and up-to-date.

Mobile And Remote Access

Need to check something while you’re out of the office? No problem.

ProjectWise offers mobile and remote access, so you can stay connected to your project from anywhere. This flexibility is especially useful for teams that are always on the go. Imagine being able to pull up project documents on your tablet while on a construction site, having all the information you need at your fingertips.

Mobile access means project managers, engineers, and other team members can make critical decisions in real time, regardless of where they are that day. This capability reduces delays caused by waiting for information to be relayed through traditional means. It also gives all team members access to the latest project data, which is crucial for maintaining accuracy and efficiency in fast-paced project environments.

Advance Workflos And Process Management

Managing workflows can be tricky, but ProjectWise makes it easier. Its advanced workflow and process management tools help you automate tasks, track progress, and make sure everything is running smoothly. This means fewer bottlenecks and a more efficient project overall. For example, you can set up workflows that automatically route documents for approval, reducing the time spent on manual follow-ups.

These tools allow you to create and manage custom workflows that fit your project’s specific needs. You can define roles, responsibilities, and approval processes, ensuring that every step is completed accurately and on time. Automated notifications and reminders keep the project moving forward, reducing the risk of delays and making sure that nothing falls through the cracks. This level of control and automation can significantly improve project efficiency and outcomes.

Implementing ProjectWise With Archways Systems

How Archway Systems Helps

Steps To Get Started

Custom Solutions For Your Needs

Training And Support

Real Examples Of Success With ProjectWise

Anil Verma Associates: ProjectWise Implementation

Anil Verma’s Story

Anil Verma Associates faced challenges in managing and coordinating complex design projects across multiple locations. Their existing methods were inefficient, leading to difficulties in keeping track of document versions, managing large files, and ensuring seamless communication among team members.

Archway Systems stepped in to implement ProjectWise for Anil Verma Associates. We tailored the software to fit the firm’s specific needs, setting up user roles, permissions, and workflows that streamlined document management and collaboration processes. We also provided comprehensive training to ensure the team could fully leverage ProjectWise’s capabilities.

Outcome & Benefits

The implementation of ProjectWise resulted in significant improvements in project coordination and efficiency. Anil Verma Associates experienced fewer delays due to document version issues and enhanced communication across their teams. The firm also benefited from better data management, ensuring that all project information was easily accessible and up-to-date.

Anil Verma was able to step into a new season of their business with: 

  • Increased Efficiency: Streamlined workflows reduced the time spent on manual processes
  • Improved Collaboration: Enhanced communication tools, keeping everyone on the same page
  • Better Data Management: Centralized document storage made it easy to track versions and access necessary files quickly
Los Angeles County Public Works: Enhancing Collaboration with ProjectWise

Los Angeles County’s Story

Los Angeles County Public Works faced the challenge of managing extensive infrastructure projects involving numerous stakeholders. The traditional document management methods were insufficient, leading to delays and miscommunications.

Archway Systems implemented ProjectWise to address these issues. They configured the system to integrate seamlessly with existing workflows and provided training to ensure that all team members could effectively use the new tools. The focus was on improving document management and real-time collaboration.

Outcome & Benefits

The implementation of ProjectWise significantly enhanced collaboration and project management for Los Angeles County Public Works. They reported a reduction in project delays and more efficient communication among stakeholders. The ability to access and share up-to-date project information in real-time was a game-changer for their operations.

This all resulted in:

  • Reduced Delays: Improved document management and real-time updates kept projects on track.
  • Enhanced Communication: Streamlined communication tools facilitated better coordination among stakeholders.
  • Greater Efficiency: Automated workflows and better data accessibility led to more efficient project management.


By looking at these case studies, it’s clear that ProjectWise offers substantial improvements in project efficiency, collaboration, and data management. These success stories illustrate how ProjectWise can transform the way teams work together on time and within budget.


Let’s Summarize

ProjectWise is a comprehensive project management and collaboration tool designed to meet the complex needs of the architecture, engineering, and construction (AEC) industry. Developed by Bentley Systems, ProjectWise streamlines workflows, enhances communication, and ensures secure and efficient document management. Its key features, such as centralized document storage, real-time collaboration tools, seamless integration with other software, mobile and remote access, and advanced workflow management, collectively make it an indispensable asset for any large-scale project.

The core benefits of using ProjectWise are substantial. It facilitates better teamwork and communication, providing all team members with access to the latest project information from anywhere. This real-time collaboration reduces misunderstandings and improves coordination. The software also offers unparalleled project visibility and control, helping managers track progress and make informed decisions quickly.

Implementing ProjectWise can be a game-changer for any organization involved in complex projects, but the process can be intricate. This is where Archway Systems comes in. As North America’s longest-serving Bentley Channel Partner, Archway Systems offers unparalleled expertise in ProjectWise implementation. We provide tailored solutions to fit your specific needs, comprehensive training programs to ensure your team can fully utilize the software, and ongoing support to keep your operations running smoothly.

Ready to transform your project management approach? Contact Archway Systems today to learn how ProjectWise can elevate your projects and drive your success.

Ready to transform your project management approach? Contact Archway Systems today to learn how ProjectWise can elevate your projects and drive your success.